We are seeking a detail-obsessed Accounting Associate to take full ownership of the bookkeeping function for 4-5 Hong Kong entities. This is not a high-level analytical role. Instead, you will be the person responsible for ensuring that every single transaction is recorded, every document is filed, and the auditors have everything they need—without last-minute scrambling.
You will manage the full cycle: from bank transaction tracking to trial balance, and finally to audit preparation.
Key Responsibilities:
Multi-Entity Bookkeeping (4-5 Hong Kong Companies)
• Track all banking operations across multiple entities and maintain accurate Excel records
• Perform double-entry bookkeeping for all transactions
• Use Excel (Vlookup, Pivot Tables) to consolidate and reconcile data across entities
• Ensure every transaction is supported by proper documentation
Audit Preparation & Liaison
• Prepare all schedules, reconciliations, and supporting documents for the annual audit
• Act as the primary point of contact for auditors regarding day-to-day reporting issues
• Maintain organized document flow so auditors can find what they need immediately
Quality Control & Error Management
• Reconcile bank statements against Excel records regularly
• Immediately flag any discrepancies between Excel and bank statements
• Work with a "recheck several times" mentality—no room for mistakes
• If a mistake happens, transparency is required (no hiding until auditors arrive)
What We ARE Looking For:
• Experience managing full sets of books for multiple Hong Kong companies (you will own 4-5 entities)
• Solid understanding of double entry, reconciliation, accruals, and trial balance
• Advanced Excel skills (Vlookup, Pivot Tables) as your core tracking tool
• Proven experience preparing for auditors (you will hand them everything)
• Fluent in English and Chinese (for local auditors and internal communication)
• A natural habit of rechecking your work several times
• Transparency—does not hide mistakes
• Ability to immediately raise questions when bank statements don't match Excel records
The Right Personality:
We don't need a strategist. We need someone who:
• Will never lose information
• Raises questions when bank statements don't match Excel
• Has a natural habit of rechecking
• Sleeps better knowing everything is documentedEnglish/Chinese language + readiness to cover several companies + understanding that we are payment agent
- I adjusted previous JD a bit, adding our previous comments regarding employment setup and secretary management
- Up to 35 HKD salary
