Administrative Assistant

• Responsible for handling customer quotation forms, ensuring accurate data, standard format, and timeliness

• Use Microsoft Excel and Word to complete daily administrative tasks, including data organization, file editing, table creation, and report writing

• Follow up on logistics progress, coordinate goods delivery arrangements, and update customer information in real time

• Represent the company in communicating and negotiating various operational issues with customers, including order abnormalities, delivery delays, invoice questions, etc., and maintain good customer relationships

• Issue formal invoices (INVOICE), answer incoming calls, record inquiries and forward them to internal units to ensure smooth and efficient external communication

Work requirements

• Have fluent Cantonese, Mandarin and basic English communication skills, and be able to handle written and oral work affairs in Chinese and English

• Proficient in Microsoft Excel (including basic functions, data filtering, and report creation) and Word (including typesetting, template application)

• Have clear logical thinking and careful attitude, and be able to handle multiple administrative and customer support tasks simultaneously

• Must be a permanent resident of Hong Kong, meet the local employment qualifications, and be able to start work immediately

• Accept Monday to Saturday office hours (long and short week arrangements), daily working hours are 9 am to 5:30 pm, with one hour lunch break

Benefits

• Flexible bonuses (depending on company performance and individual performance)

• Implement a flexible work schedule (every two weeks includes one five-day work week and one six-day work week)

• Enjoy bank holidays and statutory holidays

• Provide free meals to employees