Human resources administrative assistant

Job Responsibilities

• Completely responsible for the company's personnel and administrative affairs, covering recruitment and selection, employee training planning and execution, salary and welfare management, employee relationship maintenance, application and follow-up of various certificates (such as work visa, residence permit), and foreign labor application, etc. related operations.

• Independent monthly calculation of employee salaries, mandatory provident fund (MPF) contributions, salary tax withholding and application materials, and timely completion of bank transfers and electronic payment distribution to ensure compliance and confidentiality.

• Prepare and update standardized employee employment agreements, renewal documents, termination notices, and other human resources legal documents to comply with company policies and the latest revisions to Hong Kong law.

• Handle daily administrative and clerical work, including file archiving, meeting minutes, expense reimbursement review, vehicle annual inspection scheduling, government subsidies (such as retraining fund, epidemic and pandemic fund, etc.) application and progress tracking.

Work requirements

• Hold a degree or higher diploma in human resources, business administration, administrative management or related fields; accept applications from fresh graduates, without specifying seniority, but must demonstrate a high sense of responsibility and attention to detail.

• Have practical experience in document processing and office automation, be familiar with the use of Microsoft Excel (including formula calculations, data filtering, and pivot tables), and be able to efficiently process a large amount of salary and attendance data.

• In-depth understanding of Hong Kong's core labor regulations such as the Employment Ordinance, the Minimum Wage Ordinance, the MPF Ordinance, and the Personal Data (Privacy) Ordinance, able to independently judge common personnel compliance risks and propose solutions.

• Fluent in Cantonese as the main communication language, with good English reading and writing abilities (able to write emails and fill out government forms), basic Mandarin conversational skills are an added bonus.

• Holding a Hong Kong permanent resident identity, or having been approved for the "High-end Talent Pass Program" (TTPS), the "Outstanding Talent Program" (QMAS), the "Non-local Graduates Stay/Return to Hong Kong Employment Arrangement" (IANG), etc., are effective in Hong Kong.