Area Secretary

Job Responsibilities

• Responsible for daily administrative affairs of the regional team, including file management, document archiving, handling incoming and outgoing emails, and internal communication and coordination

• Prepare and support various team meetings, covering agenda setting, meeting minutes writing, meeting materials preparation, and post-meeting follow-up task tracking

• Assist in handling insurance-related administrative work, using existing insurance secretary experience to support policy management, customer data update and basic compliance document processing

• Use AI tools to improve administrative efficiency

• Support team operations by flexibly assisting cross-departmental collaboration items, ensuring smooth administrative processes, accurate and timely information transmission

Work requirements

• Applicants with insurance industry secretary or administrative support work experience are preferred; those with no experience, including fresh graduates and non-local graduates with IANG visa, are also accepted

• Proficient in Microsoft Office

• AI tool application ability, able to understand and use generative AI to assist daily administrative tasks

• Have fluent Cantonese communication skills, able to handle daily office conversations and written communication in Mandarin and basic English

• High sense of responsibility and proactive attitude, able to independently plan and execute tasks, and maintain attention to detail and timeliness in a multitasking environment

Benefits

• Weekly five-day work schedule

• Enjoy Hong Kong statutory bank holidays and paid annual leave

• Year-end bonuses are based on company performance and individual performance

• Support eligible individuals in applying for a Hong Kong work visa, including High Talent Pass, Outstanding Talent Pass, IANG renewal (only providing renewal, not assisting in obtaining a Hong Kong work visa)

• Applicants with a higher diploma or associate degree are welcome to apply, with no mandatory work experience threshold

• Outstanding performers are recommended to become senior regional director secretaries

*** This company does not provide work permits for entry into Hong Kong, but we can provide work permit renewal for non-permanent residents who already have a work permit.