Corporate Secretary/Officer

Job Responsibilities

• Assist in the preparation and maintenance of corporate records, including board meeting minutes, resolutions, and statutory filings with the Companies Registry.

• Support senior management in ensuring compliance with Hong Kong Companies Ordinance and other relevant regulatory requirements.

• Coordinate internal and external communications related to corporate governance matters, including liaising with directors, auditors, legal advisors, and government authorities.

• Manage administrative aspects of board and committee meetings, such as scheduling, agenda preparation, distribution of materials, and follow-up on action items.

• Provide general secretarial and administrative support to the executive team, including document drafting, correspondence handling, and coordination of cross-departmental projects.

Requirements

• Diploma of Secondary School or equivalent; professional qualifications such as ICSA (or pursuing) are advantageous.

• 1–3 years of relevant experience in corporate secretarial work, company administration, or compliance-related roles within Hong Kong.

• Fluency in Cantonese, English, and Mandarin for effective communication with internal stakeholders and external parties.

• Familiarity with Hong Kong company law, corporate governance frameworks, and statutory filing procedures is essential.

• Eligibility to work in Hong Kong under one of the following: Hong Kong Permanent Resident status, Top Talent Pass Scheme (TTPS), Quality Migrant Admission Scheme (QMAS), IANG, Dependent Entry Visa, or other valid work permits.

Benefits

• Competitive monthly base salary ranging from HKD 14,000 to HKD 15,000, plus high commission opportunities.

• 13-month annual salary and discretionary performance-based bonus.

• Standard 5-day workweek with office-based duties and occasional travel requirements; alternate Saturdays off.

• Working hours from 9:00 AM to 6:00 PM, Monday through Friday.

• Transportation allowance and a professional, supportive working environment located at Rise Commercial Building, Tsim Sha Tsui.