Curatorial Assistant

Responsibilities:

• Analyzing and interpreting loans, including preparing and reviewing budgets, contracts, shipping, and insurance terms;

• Coordinating the safe movement of exhibits and maintaining display requirements, exhibition environment, storage areas, and collection records with respect to condition and conformity to safety, security and insurance regulations, as well as contractual obligations and internal administration procedures;

• Managing exhibition administration including budget tracking, loan agreements, insurance certificates, exhibit checklists, image documentation, condition reports, purchase orders, and shipping logistics;

• Liaising with exhibit loaners, owners, sponsors, agents and third-party logistics including shippers, art handlers, conservators, curators, contractors, insurers, etc.;

• Overseeing the handling, packing, unpacking, installation, de-installation, movement and shipping of exhibits (Duties ensure exhibits are safely delivered, managed under agreed conditions and well documented throughout the entire loan lifecycle);

• Providing condition reports for exhibitions throughout loan period while regularly reviewing exhibits’ condition, coordinating with conservators and reporting damages, deterioration and report to insurance companies/brokers;

• Working closely with Facilities, Events, and Membership teams in planning of exhibition daily operations including gallery maintenance and cleaning, visitor service and security, and special tours;

• Gaining knowledge of exhibits, both displayed in rotating exhibitions, public art and storage in terms of quantity, condition and location;

• Maintaining record of all documents stated above, ensuring that the information is easily retrievable.

Requirements:

• A university graduate B.A or B.F.A degree holder and a minimum of two years in a museum or cultural institution with exhibition installation experience;

• Proficiency in both written and spoken English and Chinese;

• Capacity to work on both individual, unsupervised projects and as a member of a small team;

• Ability to demonstrate a high-regard for the level of quality in completing specific requirements on time;

• Openness to learn with excellent communication and interpersonal skills; and

• Computer literate in Microsoft Office, including Excel and PowerPoint, proficiency with Adobe Creative Suite and/or collection management systems is a plus.