secretary-general

Basic secretary duties for outdoor or indoor activities. Prefer back to China or overseas trip availability

• Coordinate and plan various indoor and outdoor activities, including venue coordination, agenda planning, data processing, and on-site execution assistance.
• Responsible for meeting preparation and follow-up, including meeting notification sending, minutes writing, resolution item tracking, and file archiving management.
• Assist high-level executives with itinerary planning and travel coordination, including air tickets, accommodation, visa application preparation, and local liaison and coordination for overseas activities.
• Handle daily external communication affairs, such as answering incoming calls, receiving and sending emails, receiving visitors, and cross-department administrative coordination.
• Maintain and update internal directories, activity databases, and related administrative process files to ensure information accuracy and timeliness.

• Have 1 to 2 years of secretarial, administrative or event support-related practical experience, those with international event or cross-border collaboration experience are preferred.
• Chinese expression is fluent, and I can communicate and prepare presentations in English; those with good listening, speaking, reading and writing skills are especially good.
• Can support short-term overseas business trips or domestic cross-city activities, with convenient entry and exit conditions (such as valid passports, visa qualifications, etc.).
• Careful and steady, with multi-task processing and time management skills, able to independently complete tasks and proactively solve problems in a fast-paced environment.
• Familiar with Office series software (Word, Excel, PowerPoint, Outlook), those with basic data analysis or presentation-making abilities are given extra points.